This guide applies to NexHealth Payments. It walks through recording your Payments revenue under both cash-basis and accrual-basis bookkeeping.
Cash-basis bookkeeping (simplified method)
If you use cash-basis accounting, the simplest workflow is to categorize bank deposits from NexHealth directly into your Income account.
NexHealth Payments deposits are net payouts, meaning processing fees have already been deducted before the money hits your bank account. So when you categorize the deposit in your bookkeeping system, you are capturing the true amount received—no need to manually split out or account for fees separately. What you see in your bank account is the final amount you keep.
Accrual-basis bookkeeping (detailed method)
Use this method for accrual accounting or when you want to track gross revenue and fees separately.
1. Go to your transaction history
Within Payments, find the Transaction history tab.
2. Download the transactions report
Select Reports, choose your desired date range, and download the Transactions (CSV) file.
Each row represents a single transaction. Columns include:
Gross Amount
Fees
Net Amount
Transaction Date
Payout Date
3. Reconcile your books
Group transactions by Payout Date.
The sum of Net Amounts for a single payout date will match the bank deposit you receive 1–2 business days later.
If you want to separate income from fees in your bookkeeping software, you can modify the NexHealth net deposit. First, credit a revenue amount for the sum of Gross Amounts in that payout, and then debit a COGS account for the sum of Fees in that payout.
If you want your books to reflect revenue on the original transaction dates (rather than the deposit date), you can either adjust the deposit date to match the underlying transaction dates, or create a journal entry to accrue the revenue to the correct period.